Privacy Policy & Terms of Service
Terms of Service
Effective Date: June 11, 2025
Welcome to hirebetter.io, an automation platform designed to simplify workflows in Talent Acquisition, HR, and recruitment processes. Our platform provides tools and integrations to streamline your hiring operations.
By creating an account and using our platform, you agree to these Terms of Service. These Terms govern your use of our hiring automation platform and related services. You may receive platform-related communications necessary for service delivery.
You must be at least 16 years old to create an account. By creating an account and using our platform, you confirm that all information provided is accurate and voluntarily given.
All content, features, and functionality of our platform are the intellectual property of K.B. Consultancy and are protected by copyright, trademark, and other laws. You may not copy, modify, or redistribute our platform content without permission.
Privacy Policy (GDPR Compliant)
Who We Are
This platform, sole proprietor, is registered in Spain and operated by KBG 2025, SL
VAT number: B23910946
Business address: Calle Zeus 6, 20 B, Mijas, Málaga, Spain, 29649
Contact: kibi@hirebetter.io
What We Collect
We store anything the user types into the platform, including your email address, profile information, candidate data, job descriptions, and any content you create or upload while using our hiring automation services. We also collect technical data including IP addresses, browser information, device identifiers, and usage analytics to monitor platform performance and user interactions through DataDog monitoring services.
How We Use It
Your data will be used for:
- Providing and improving our hiring automation services
- Platform-related communications and support
- Account security and fraud prevention
- Platform monitoring and performance analytics via DataDog
We will never sell, rent, or share your personal data with third parties for marketing purposes. All user data is securely stored and processed using industry-standard security measures. We use Supabase for authentication and data storage, Monday.com for CRM, and DataDog for platform monitoring, all of which maintain strict data protection standards and may process data according to their respective privacy policies.
Your Rights Under GDPR
You may request to:
- Access and download your data
- Update or correct your information
- Request account and data deletion
- Withdraw consent for non-essential communications
To do so, contact us at: kibi@hirebetter.io
Data Handling Practices
At hirebetter.io, we take data handling seriously and follow industry best practices to ensure your information is managed responsibly and securely.
Data Collection
We store anything the user types into the platform, including account information, candidate data, job descriptions, and any content you create or upload. All data collection is transparent and disclosed in our Privacy Policy.
Data Storage
All user data is securely stored using Supabase, a trusted database platform built on PostgreSQL. Our Supabase instance is located in Frankfurt, Germany, ensuring your data is hosted within the EU with redundancy and backup systems to ensure data availability and integrity.
Data Retention
We retain your data only as long as necessary to provide our services or as required by law. You have the right to request deletion of your data at any time, and we will comply with such requests in accordance with GDPR regulations.
Encryption Standards
We employ industry-standard encryption protocols to protect your data both in transit and at rest.
Data in Transit
All data transmitted between your browser and our servers is encrypted using TLS 1.3 (Transport Layer Security), the most secure version available. This ensures that your data cannot be intercepted or tampered with during transmission.
Data at Rest
Data stored in our databases is encrypted using AES-256 encryption, a military-grade encryption standard. This protects your data even in the unlikely event of physical access to our storage systems.
Authentication & Access Control
We use Supabase Auth for secure authentication. Access to user data is strictly controlled and limited to authorized personnel only, with all access logged and monitored.
Security Certifications & Standards
While hirebetter.io is an emerging platform, we leverage the security certifications and compliance of our trusted service providers to ensure the highest standards of data protection.
Our Service Providers' Certifications
- Supabase: SOC 2 Type II certified, GDPR compliant, ISO 27001 certified for data security
- Vercel: SOC 2 Type II certified, GDPR compliant, and follows industry best practices for infrastructure security
- DataDog: SOC 2 Type II certified, ISO 27001 certified, GDPR compliant for monitoring and analytics
- Monday.com: SOC 2 Type II certified, ISO 27001 certified, GDPR compliant for CRM data management
Our Commitment
While security certifications such as SOC 2 and ISO 27001 are not our current primary focus, we strive to comply with industry best practices and continuously work to improve our security posture to meet the needs of our users and regulatory requirements.
Cookie Policy
We use essential authentication cookies provided by Supabase to manage user sessions and authentication. We also use DataDog monitoring services, which may set cookies and collect technical data to monitor platform performance and user interactions. Authentication cookies are necessary for platform functionality and cannot be disabled. You can control DataDog tracking through the consent banner when you first visit our website.
Updates to These Terms
These policies may be updated in the future, especially once our formal company entity is registered. We will always honor GDPR rights and provide transparent updates if anything changes.